lunes, 22 de octubre de 2018

The G-D-P-R Song

Funny song this one. Do you like it guys?

Working with Freelancers: How to prepare yourself for GDPR

GDPR will significantly impact how your organisation manages its freelancers. Learn how to get yourself prepared with this guide.


The incoming GDPR changes will impact the data collected on freelancers and how it is used inside organisations of all sizes. Find out how to reduce your GDPR related risks.
What is GDPR and does it impact HR?
GDPR is set to replace the current Data Protection Act, and non-compliance poses a significant financial risk for organisations - up to 20 million euro, or 4% of turnover, whichever is greater.
The main purpose of GDPR is to give individuals more control over their data, providing rights to access, edit, delete and move their data as they wish. Most of the headlines are focused on high profile customer data breaches and non-compliance, for example Flybe and Honda being fined by the ICO for sending unsolicited email communications.
However, the potential risk of non-compliance is just as great for HR, who currently collect, control and process the data for employees, contractors and freelancers.

Freelancers present the biggest GDPR risk for HR

The main consulting firms like Accenture and Deloitte are predicting that 30% of the UK's workforce and 50% of the US workforce will be freelancing by 2020. As the use of freelancers and independent contractors rises, more and more organisations will depend on freelancers in the day-to-day running of their operations.
Freelancer data is often badly managed (if at all), which is unlike the situation for full-time employees whose data and employee records are generally governed by tight HR controls and strict onboarding processes.
By contrast, freelance marketplaces enable any line manager with a credit card to hire a freelancer. The ease of hiring creates unchecked and mismanaged hiring processes, often bypassing existing HR and established onboarding processes.
The end result is a de-centralised collection of Excel spreadsheets containing Freelancer data saved on various line manager's desktops.
Of course, this makes it nearly impossible for an organisation to demonstrate compliance with the requirements of the GDPR.

Using an FMS helps reduce the risk of GDPR non-compliance

GDPR has several implications for HR. Here are three major areas of risk for organisations who use freelancers:

Data retention

Personal data should only be held for as long as is needed, and only used for the purpose it was collected. There are wider implications around HR storing and collecting job applications, but for Freelancers an organisation should only collect and store information that will enable accurate allocation of work, and prompt payment.
Whereas there is little control over what data is collected and stored in an Excel file, a freelancer management system provides a solution through creating a standardised, compliant set of data fields held on any given freelancer.
The freelancer management system also provides a simple method for removing freelancer data after projects or engagements are complete.

Demonstrable transparency and accountability

Organisations must be able to provide details of how and where they collect, store and process personal data. GDPR provides individuals with free access to this data through a Subject Access Request.
For the organisation who has decentralised Excel files containing freelancer data, it will be nearly impossible to provide a complete view of the data they hold.
A freelancer management system provides a central, controllable facility where all freelancer data is stored. Each freelancer is also provided real-time access to their data via a secure platform, which greatly simplifies the processes of Subject Access Requests.

Data Security

Securing people's data is one of the main objectives of GDPR. In the scenario where a large organisation stores its freelancer data in decentralised Excel files, it is also common for these Excel files to be share amongst colleagues by email. This is an extremely risky practice, which exposes the organisation to the risk of fines and loss of reputation as a result of causing a data breach.
Storing freelancer data in a freelancer management system helps improve data security in a number of ways:
  • Provides a secure platform, with usernames and passwords for both organisation and freelancer
  • Offers access control levels to ensure people can only access data they need and no more
  • Facilitates effective collaboration and sharing, without the need for emailing data files

How do you know if you have a GDPR risk with your freelancers?

As discussed in our guide to getting started with an FMS, the solution to avoiding the issues created by an organisation's hidden freelancer workforce, is the correct mix of people, process and technology:
Getting started with a GDPR compliant freelancer management system is a four step process:
  1. Conduct a thorough audit into your use of freelancers
  2. Enable your teams
  3. Create a pilot to solve the issue you've identified in a small, managed scenario
  4. Review, adjust and roll-out the new process along with the FMS to the rest of your organisation in prioritised stages

Start with your audit

Discovering the size of your GDPR issue is the crucial first step in the process. Gathering the right information at this stage is key to develop the right strategy.

Freelancer amnesty

To begin, you need to examine your internal systems (email, IT systems, invoice payments) to discover where freelancers and contractors are used throughout your entire organisation. It is important to get down to an individual level view of the data. You should be very clear exactly who is hiring and using freelancers and where they are storing and processing data.

Data gathering

Once you have a clearer picture of how many freelancers are being used throughout your organisation, it is time to apply a layer of context.
Next, you should interview internal departments and survey external freelancers to understand exactly what data is required:
  • How freelancers are sourced
  • How freelancers are engaged
  • What determines contract type, length and rate of pay
  • What onboarding processes are being followed

domingo, 21 de octubre de 2018

Introduction to General Data Protection Regulation(GDPR)

I think this last post really hits it on the GDPR!


Source: FreelanceUK

Freelancer's Question: As freelance workers, do we have to register under the GDPR? There are many examples of organisations which have to comply with GDPR, but very few of these relate to sole-person businesses, such as sole traders or limited companies.
I keep my ‘personal data’ in a single Excel file. It's data on past and present clients, added chronologically, containing client/business names, addresses, contact details, payment terms and any specific client requirements. I’m sure GDPR is not really aimed at people like me and situations like mine, but that doesn't necessarily mean that I don't have to register, does it?
Expert’s Answer: The EU General Data Protection Regulation (GDPR) is aimed at all organisations or individuals who hold or use personal data for business or other organisational activities, regardless of their size or structure.
So, as a freelancer who holds personal data relating to your clients, the GDPR as a whole will apply to you. You will have similar obligations whether you are a sole trader or a limited company. The GDPR applies from Friday May 25th 2018 -- exactly one month yesterday!
General GDPR requirements include using personal data fairly; identifying the purposes for which you hold it, letting individuals know what you do with their data, not holding more data than you need, deleting it when you no longer need it, and keeping data up-to-date and secure. Registration requirements are, however, a separate consideration, which I have outlined below.
Based on what you have listed, your GDPR obligations and associated compliance risks may not be as extensive as some other organisations, who may, for example, hold larger quantities of data, more sensitive types of data, or use personal data in more privacy-intrusive ways. But that does not mean that you have no compliance risks, and you will still need to identify your uses of personal data, and apply GDPR requirements to these activities.
It is worth adding that, to the extent you assist your clients with their own data-processing activities, or otherwise hold or use personal data on behalf of your clients, you will have additional responsibilities under the GDPR, as well as contractual obligations to your clients.
In relation to registration, the GDPR itself does not require a general data protection registration for any business or organisation (although does require consultation with authorities in some situations). However, in the UK, there will be a requirement for some organisations to pay annual data protection charges, and provide basic information, in accordance with the Data Protection (Charges and Information) Regulations 2018.
The annual fees must be paid to the UK data protection regulator (the Information Commissioner's Office), and are tiered between £40 and £2,900 depending on the number of staff and turnover of a business. There are several exemptions to this requirement, including where a business only uses personal data to keep internal records of sales, purchases and other transactions. Based on what you have listed, you may well fall within an exemption and not be required to register (but you should check this).
However, importantly, exemption from the requirement to pay annual fees does not exempt you from any of the general GDPR obligations, as described above. So you will still need to take action to comply with the GDPR in time for May 25th 2018.
The expert was Olivia Whitcroft, a solicitor and principal at OBEP, a law firm specialising in data protection and technology laws.

miércoles, 17 de octubre de 2018

Best Online Business To Start In 2018 For Beginners

A very video here by Freedom Influencer.

What do you think? Do you think you can start an online business in this 2018?

martes, 28 de agosto de 2018

User Agreement

Privacy Policy

Effective date: August 28, 2018
FreelanceToSuccess ("us", "we", or "our") operates the website (the "Service").
This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from

Information Collection And Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). Personally identifiable information may include, but is not limited to:
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We may also collect information how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

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Transfer Of Data

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
If you are located outside United Kingdom and choose to provide information to us, please note that we transfer the data, including Personal Data, to United Kingdom and process it there.
Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
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Disclosure Of Data

Legal Requirements

FreelanceToSuccess may disclose your Personal Data in the good faith belief that such action is necessary to:
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The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Service Providers

We may employ third party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
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Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Children's Privacy

Our Service does not address anyone under the age of 18 ("Children").
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Changes To This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

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